2023 Statement

This statement sets out the actions that Holman Fleet Limited (Holman) takes, in order to understand all potential modern slavery risks related to its business and to put in place steps that aim to ensure there is no slavery or human trafficking in its own business and its supply chains. This statement relates to actions and activities during the financial year 01 January 2022 to 31 December 2022.

Holman and its subsidiaries are committed to treating people with dignity and respect in the workplace and in the communities where we do business, as well as to the respect and protection of human rights.  Holman has a zero-tolerance approach to modern slavery and we are committed to acting ethically and with integrity in all our business dealings and relationships and to implementing and enforcing effective systems and controls to ensure modern slavery is not taking place anywhere within the Holman business, or in any of its supply chains.

Holman is also committed to ensuring there is transparency in our own business and in our approach to identifying modern slavery through our supply chains, consistent with our disclosure obligations under the Modern Slavery Act 2015.  We expect the same high standards from all of our suppliers and other business partners, and we expect that our suppliers will hold their own suppliers to the same high standards.

Organisational Structure and Supply Chains

This statement covers the activities of Holman:

• Holman is a leading vehicle leasing and fleet management company, specialising in car, van and complex HGV fleets. Headquartered in Chippenham, the UK business provides state-of-the-art fleet management solutions including vehicle funding, vehicle acquisition and remarketing, maintenance management, commercial vehicle compliance, accident management, provision of daily rental, and driver risk management service.
• Holman procures a wide range of goods and services via a diverse and varied supply chain, including:
  • Garages and vehicle workshops
  • Tyres and glass
  • Vehicle hire
  • Property maintenance services
  • Facilities management services
  • Communications and IT equipment services
  • Temporary/Agency staff
  • Recruitment agencies
  • Various professional services
  • Office equipment and supplies
  • Utilities
• Our procurement activities take place in England; and our contractors and suppliers are predominantly UK and EU based.
• We expect all companies we engage with to ensure their goods, materials and labour-related supply chains:
  • Fully comply with the Modern Slavery Act 2015; and are
  • Transparent, accountable and auditable; and are
  • Free from ethical ambiguities.
• In assessing risk within our supply chain we consider the following risk factors: supplier location; nature of goods/services provided; the strength of our relationship with the supplier and the supplier’s level of corporate governance.
• Individuals with evidence of non-compliance with the Modern Slavery Act in connection with Holman supply chains are encouraged to follow the reporting procedure outlined within our Anti-bribery and Corruption Policy.
• We take a collaborative approach to our relationships with our supply chain and encourage transparency. If issues are reported we will provide guidance and support to help identify an appropriate resolution.  In the instance of repeated or serious incidents, we will terminate our relationship accordingly.

Countries of Operation and Supply

Holman Fleet Limited is a part of the privately-owned Holman Automotive Group, a global vehicle management organisation, managing over 2 million vehicles worldwide, with a workforce of over 2,300 with offices throughout the United States, Canada, Mexico, Puerto Rico, Germany and the UK.  The UK business operates directly in the UK only.

What is Discrimination? Relevant Policies

We operate the following policies that describe our approach to the identification of modern slavery risks and the steps we take to prevent slavery and human trafficking in our operations:

• Public Interest Disclosure policy

We encourage all our workers, customers and other business partners to report any concerns related to the direct activities, or the supply chains of our organisation. This includes any circumstances that may give rise to an enhanced risk of slavery or human trafficking.  Our Public Interest Disclosure policy contains further details on the procedure and is designed to make it easy for workers to make disclosures, without fear of retaliation. Employees, customers or others who have concerns can [use our confidential helpline/complete our confidential disclosure form].

• Code of Conduct policy

Our code makes clear to employees the actions and behaviour expected of them when representing our organisation and we strive to maintain the highest standards of employee conduct and ethical behaviour when managing our supply chain.

• Anti-Bribery and Corruption Policy

Our policy sets out the Company’s expectations regarding any forms of bribery and/or corruption and provides guidelines aimed at ensuring compliance with anti-bribery laws, rules and regulations, within the UK and any other country within which the Company may carry out its business.

• Supplier & Procurement Contracts

We are committed to ensuring that our suppliers and any sub-contract suppliers adhere to the highest standards of ethics. Suppliers are required to confirm that they:

• provide safe working conditions where necessary
• treat workers with dignity and respect
• act ethically and within the law in their use of labour
• pay their employees and any agency workers in compliance with all applicable employment laws and minimum wage requirements
• take all reasonable steps to prevent slavery and human trafficking

Any instances of slavery and human trafficking connected to a supplier will entitle Holman to immediately terminate any Agreement, on providing notice to the Vendor (and without any liability by Holman to the Vendor).

Awareness

Our Modern Slavery Statement is published on both our intranet and company website and is additionally highlighted to all employees within our Employee Handbook, ensuring everyone is aware of their responsibilities regarding this.

This statement is made pursuant to section 54(1) of the Modern Slavery Act 2015 and constitutes our Company’s slavery and human trafficking statement for the financial year ending 31 December 2022.

Nick Caller

Managing Director

28th April 2023