- Our website
Our websites are being hosted by our parent company Automotive Rentals, Inc. In New Jersey, USA (“ARI US”), acting as data processor in accordance with Art. 28 GDPR, on servers in the USA. ARI US has subcontracted the hosting to Media Temple, Inc., 6060 Center Drive, 5th Floor, Los Angeles, CA 90045, USA. In the USA no adequate level of data protection is available within the meaning of GDPR. However, we have a Data transfer Agreement with ARI US which contains the standard data protection clauses, within the meaning of Article 46 GDPR.
We obtain information direct from forms on our website when you apply for a job, subscribe to our services, access Holman Insights or request marketing publications to be sent to you.
When you visit our websites, the web servers of our website temporarily store every access of your device in a log file. The following data is collected and stored until deletion:
- IP address of the requesting computer
- Date and time of access
- Name and URL of the retrieved data
- Transmitted amount of data
- Message if the retrieval was successful
- Used browser, browser language and Browser version, operating system and information about the surface
- Name of the Internet access provider
- Website from which access takes place (referrer-URL)
The processing of this data is for the following purposes:
- Enabling the use of the website (connection establishment)
- Administration of the network infrastructure
- Appropriate technical and organisational measures for IT system and information security taking into account the state of the art
- Ensure user-friendliness
- Optimisation of the Internet
- Marketing incl. direct mail (through the use of tracking devices), like the Pardot services
Legal basis for the above processing are:
- processing visits to the website referred to in above bullet points 1-2: Article 6 paragraph 1 letter b GDPR (fulfillment of the website usage contract relationship),
- for the processing referred to in bullet point 3: Article 6 (1) (c) of the GDPR (legal obligation to implement technical-organisational measures to safeguard data processing under Article 32 GDPR) and Article 6 (1) (f) GDPR (legitimate data processing interests for network and electronic data processing, Information Security) as well as for;
- processing referred to in above bullet points 4-6: Article 6 (1) (f) GDPR (legitimate interests). The legitimate interests of our data processing are to optimise our website and make it user-friendly. Within the legitimate interests, we can also deliver direct mail, and
- As part of the data processing for the purpose of advertising according to bullet point 6, we can also deliver personalised direct mail with the aid of tracking mechanisms. In this case, the legal basis is Article 6 (1) (a) GDPR (consent). Details can be found below in the section on web analysis using Pardot and Google Analytics (see below).
- b) Use of Holman Insights ® or the Holman Car configurator
If you use our web applications “Holman Insights ® or “Holman Car Configurator”, then we collect and process for the purposes referenced above under paragraph a) our website, we collect the following additional personal data:
- Name of the user
- E-mail address of the user
- Mobile phone number
- Telephone number
- Private and employer address
- Location data (only Holman Insights®)
This data is processed for the following purpose:
- Provision of fleet management services in accordance with Framework contract (regarding Holman Insights ® and / or the Holman vehicle configurator)
The legal basis for the above processing is:
- Article 6 paragraph 1 letter b GDPR (required for the fulfillment of a framework agreement for fleet management).
- c) Newsletter
If you have expressly and voluntarily provided your consent, in accordance with Article 6 paragraph 1 letter a. of the GDPR (Consent to Use), we will use your e-mail address to send you our newsletter on a regular basis. For the receipt of the newsletter the indication of an e-mail address is sufficient.
You may unsubscribe from the newsletter at any time, via a link at the end of each newsletter. Alternatively, you can also request to unsubscribe at any time by emailing the Data Protection Officer [email protected] or [email protected]. Unsubscribing will also revoke your consent.
- d) Use of the Contact Form
For inquiries we ask you to contact us via a form provided on the website. This requires an e-mail address. Other information, e.g. your name may be required. If you do not provide this information, we may not be able to respond to your inquiries.
The data processing for the purpose of contacting Holman takes place according to Article 6 paragraph 1 letter a GDPR (consent). The personal data collected by us via the contact form will be deleted after completion of the request or after completion of the business resulting from it.
- e) No further processing activities
In addition to the aforementioned cases, personal data will not be processed unless you expressly provided consent in advance, for example to receive a newsletter or a product offer.
Please see our cookie section for further details on managing your preferences on the website.